Senior Procurement Officer

Please apply online at: Senior Procurement Officer - Richmond, Virginia, United States

Title: Senior Procurement Officer

State Role Title: Procurement Officer II

Hiring Range: $66,106 – $107,423

Pay Band: 5

Agency: VA Dept of Transportation

Location: Annex Building

Agency Website: https://etgi.fa.us8.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_4005

Recruitment Type: General Public - G

Job Duties

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change or simply working with a great group of people who are committed to professionalism. Are you ready to advance your career at the Virginia Department of Transportation?

The Virginia Department of Transportation (VDOT) is excited to announce an opportunity to serve as a Procurement Officer in the Central Office’s Professional Services Procurement Office. This position is located in Richmond, VA.

This advanced-level Procurement Officer will plan, organize, and lead procurement processes to establish contracts for engineering professional services in support of transportation construction, design, and operations activities for Divisions and Districts statewide. Provide oversight for contract administration for professional services contracts including maintaining, developing policy and procedures in accordance with applicable laws and policies.

This position’s specific responsibilities and duties will include, but are not limited to:

Procurement of Engineering Professional Services:
Plan, organize, and lead procurement processes to establish contracts for engineering professional services in support of transportation construction, design, and operations activities for Divisions and Districts statewide. Provide customer service and communication to ensure effective, timely process.

Maintain and Interpret Policies and Procedures:
Provide guidance regarding contract administration to end users and stakeholders to ensure adherence to laws, policies, and procedures. Provide input to keep policies and procedures up to date. Provide guidance to end users on contract-related discrepancies.

Contract and Procurement Documentation and Reporting:
Provide thorough documentation to ensure contract and procurement files are complete and meet standards to adhere with agency policy, state and federal law. Make contract documents available to users. Coordinate and analyze feedback on contracts. Ensure electronic systems are maintained and up to date. Maintain and update reports.

Collaborates with Team and Stakeholders:
Partner with other procurement officers to get work done and accomplish division procurement schedule goals; work cooperatively with others across the organization to achieve shared goals. Provide exemplary service to team and stakeholders in all areas of work.

Contract Administration:
Coordinate and analyze feedback on contracts. Recommend default action or contract cancellation and find alternative services. Serve as contract administrator or designate a contract administrator to ensure terms, specifications, and scope are met. Serve as liaison between vendors and users.

Procurement of Goods and Services:
Provides procurement and contracting goods and services for Districts and Divisions statewide in support of the Consultant Procurement process, using competitive negotiation (RFP) process and competitive sealed bidding (IFB or RFQ).

Contracts and Documentation:
Assist users in selecting the best procurement methods and documentation requirements. Make contract documents available to users and determine appropriate goods and services for term contracts. Provide guidance to end users on contract-related discrepancies.
 

Minimum Qualifications

• Skill in applying federal, state, and/or local procurement laws, regulations, and practices.
   
• Skill in applying principles, practices and techniques of large-scale governmental procurement.
   
• Knowledge of procurement techniques, research, analysis, scheduling and planning.
   
• Skill in analyzing and evaluating technical procurements and communicating results; making recommendations and decisions.
   
• Ability to operate in an independent manner to achieve objectives as a team leader for improvements in efficiency and effectiveness in procurement and material management.
   
• Ability to provide thorough procurement oversight and guidance to customers. The ability to ensure compliance with laws, policies and procedures.
   
• Ability to assess and implement improvements in scheduling and managing procurements.
   
• Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions to problems.
   
• Knowledge of automated procurement systems, e-commerce, e-procurement and material management related operations.
   
• Skill in contract administration and oversight.
   
• Skill in the use of computers and software applications.
   
• Skill in providing and promoting good customer service to customers.
   
• Ability to plan, organize and prioritize work.
   
• Ability to communicate effectively orally and in writing.
   
• Ability to obtain Virginia Contracting Officer certification.

Additional Considerations

• Possession of procurement certification of Virginia Contracting Officer (VCO) or higher such as CPPB, CPPO, etc.
   
• A combination of training, experience or education in public policy, procurement, business administration or related field is desired.
   
• Advanced skill in the use of computers and software applications.
   
• Experience in business, public administration, finance, accounting, procurement for professional services or for goods and services.
   
• Experience analyzing and evaluating highly technical procurements and communicating results; making recommendations and decisions; and in maintaining business relationships.