Human Resource and Payroll Coordinator

Job Summary:

The Human Resource and Payroll Coordinator aids with and facilitates the human resource processes at all client locations. This role administers employee health and welfare plans and makes sure that certain plans are administered in accordance with federal and state regulations and that plan provisions are followed. This position will process multi-client payroll across several pay frequencies and manage time and attendance records. This role will support the recruiting and onboarding processes for all clients. This position provides administrative support to the human resource function as needed, including record-keeping, file maintenance and HRIS entry.

Supervisory Responsibilities:

• None.

Duties/Responsibilities:

• Administers health and welfare plans, including enrollments, changes, and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions.
• Performs customer service functions by answering employee requests and questions.
• Completes Forms I-9, verifies I-9 documentation and maintains I-9 files. 
• Submits online investigation requests and assists with new-employee background checks.
• Reconciles benefits statements.
• Conducts audits of payroll, benefits or other HR programs and recommends corrective action.
• Process terminations.
• Assists with the preparation of the performance review process.
• Recruitment and interview process. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.
• Schedules meetings and interviews as requested.
• Makes photocopies; mails, scans and emails documents; and performs other clerical functions.
• Files documents into appropriate employee files.
• Assists or prepares correspondence as requested.
• Prepares new-employee files.
• Enters, maintains, and/or processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information.
• Ensures proper processing of payroll deductions for taxes, benefits, charitable contributions, and other deductions.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Maintains compliance records for OSHA, HIPAA and any additional annual training 
• Performs other duties as assigned.

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Working understanding of human resource principles, practices and procedures.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Physical Requirements: 

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.      
• Local travel required.