Talent Development Assistant
Come join our team! The City of Saint Paul Office of Human Resources is hiring a Management Assistant I to support our Training and Development Team. This is an exciting opportunity to supporting the HR learning and development unit which provides citywide training to city staff, by organizing, communicating, and tracking training offerings for the city according to the training plan and calendar.
Primary Responsibilities:
- Manages the training schedule by adding, updating, and removing training events across computer platforms such as Outlook and Saint Paul Connect.
- Assists in creating and implementing training sessions including evaluation forms and preparing training materials.
- Creates and maintains training registration forms, ensures timely payment of invoices to vendors through Accounts Payable functions for creating invoices, purchases orders, and service contracts. Tracks training budget expenditures.
- Generates reports on training activities and their results to inform leadership for making training decisions. Sends attendance certificates to employees.
- Assists with training facilitation for in house training, and handling logistics such as equipment, materials, and technology support.
- Communicates training information by updating Saint Paul Connect pages. Assists in creating the Talent Development Newsletter and the Welcome to Saint Paul program. Handles communication and inquiries received from the training email account.
The City of Saint Paul offers an excellent benefits package including health insurance, retirement contributions and paid time off.
Essential Functions are the functions that the individual holding the position must be able to perform unaided or with the assistance of a reasonable accommodation. The Essential Functions for this position are identified in the Supplemental Information section of the Management Assistant I Job Description.
The City of Saint Paul’s mission is to integrate equity and inclusion into how we approach all our work. Our vision is to be committed to building an equitable and inclusive city that will shift culture in city processes and policies, eliminate structural inequities, and ensure timely and relevant access to services, resources, support, and opportunity to every person in Saint Paul.
Position Requirements:
A Bachelor's Degree in Human Resources, Education, Organizational Development, Public Administration, Information Systems, Management, Business Management, or closely related field.
Four years of vacancy related experience can be substituted for a Bachelor's Degree. Vacancy-related experience includes experience in training, adult learning, education, project management, or a human resources role.
How to Apply by Closing Date:
- Submit a City of Saint Paul online application, including answers to the Supplemental Questionnaire.
- Upload or submit the following required document via the online application system, mail, in person, email, or fax. (Zip files and web links will not be accepted. Each uploaded attachment is limited to 10MB.)
- A resume - please ensure that your vacancy related experience is documented
First time applying online? Read our How to Apply Online Guide.
Hiring Process Information:
Open Job Posting: This posting is open to anyone who meets the position requirements.
Selection Process: Applicants who meet the minimum job requirements will be placed on a hiring list for consideration. Hiring Managers may interview/hire anyone from the list. You will be notified if you are invited to participate in the final selection process which may include an interview, job simulation, work sample submission, or other evaluation method.
Condition of Employment: This position requires a background check which may include criminal history, and employment history as a condition of employment. Candidates will be required to submit proof of education to Human Resources upon conditional job offer, if qualifying based on education. The City of Saint Paul encourages individuals to apply for positions regardless of criminal history.
Human Resources Contact Information:
Kate Moen at (651) 266-6530
200 City Hall Annex
25 West Fourth Street
Saint Paul, MN 55102
Fax: 651-266-6490
E-mail: kate.moen@stpaul.gov
To refer to this information, we recommend you print this job posting before you apply. For technical assistance regarding the online application, please call 1-855-524-5627 during regular business hours. Additionally, City of Saint Paul staff are available for application assistance between the hours of 8:00 a.m. and 4:30 p.m. at 651-266-6500.
Veteran’s Preference: If you are a veteran and would like to receive Veteran’s preference in accordance with MN Statute 197.455, you must submit a photocopy of your DD214 preferably at time of application. Click here for more information.
The City of Saint Paul is an equal opportunity/affirmative action employer. Veterans, women, persons of color, members of the LGBTQIA+ community, and individuals with disabilities are strongly encouraged to apply.
Working Title: Talent Development Assistant
Official Title: Management Assistant I