Administrative Support Assistant (GS-6)

Apply online through 4/16/2024 at: https://dfas.usajobs.gov/job/784704600

Duties

• Manages arrangements for conferences/meetings with necessary personnel. This includes, but is not limited to: detailing meetings, briefing director on items of consideration, and follow-up on commitments to ensure timely accomplishment of taskings.
• Provide administrative support as assigned; includes but not limited to: purchasing and ensuring adequate supply stock, equipment, and services. Tracks all financial, personnel, supply, and other administrative transactions through the office.
• Proficient use of office software to assist in developing narratives, briefing charts, graphics and spreadsheets. Prepares/recommends methods of presenting data for executive briefings, meetings, studies and reports as required.
• Compiles data and statistics from a variety of sources for use by the supervisor or analysts in determining the status of studies, trends, potential problems or bottlenecks affecting timely completion of established goals and objectives.
• Consolidates, coordinates and prepares correspondence for various communications, including by not limited to emails, inter-office memorandums, and project status updates.
• Manages director's calendar and schedules appointments and meetings based on personal knowledge of workload and current issues without prior approval, but coordinates with director.
• Provides consultative services to directorates prior to event supporting development and acquisition of requirements.

Conditions of Employment

• Must be a U.S Citizen or National
• Registered for Selective Service (males born after 12-31-1959)
• Suitable for federal employment
• This national security position, which may require access to classified information, requires a favorable suitability review and security clearance as a condition of employment. Failure to maintain security eligibility may result in termination

Qualifications

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade (GS-05) within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Specialized Experience Is Defined As:

• Experience providing administrative, technical and office administrative support duties in support of the supervisor and office staff including; coordinating equipment problems; providing support and assistance on personnel, supply, training, and budget reporting and processes; utilizing office automation to create, retrieve, update, manipulate and store electronic data files; and preparing, editing and formatting documents and reports.

Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience.

Education

Substitution of Education for Specialized Experience is generally not applicable above GS-05, but may be considered if it is directly related to the position being filled.

Six months of graduate education may be substituted to meet the specialized experience requirement when it is directly related to the position being filled.

Equivalent combinations of education and experience may be used to substitute for the specialized experience requirement.

Official Transcripts: If the position you are applying for has a positive degree requirement or education forms the basis for qualifications (i.e. you would not qualify without the education obtained), you MUST submit transcripts with your application.

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  • Official transcripts are not required at the time of application outside of what is outlined above; however, official transcripts must be verified PRIOR to appointment.
  • An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.
• FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying or prior to appointment as outlined above.
  • Qualifying education from colleges and universities in foreign countries must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. You must provide a copy of the letter containing the results of the equivalency evaluation upon request. Failure to provide such documentation when requested will result in lost consideration.

For more information regarding evaluation of foreign education for federal employment, please visit the U.S. Department of Education

For more information or to apply online visit: https://dfas.usajobs.gov/job/784704600