Program Assistant, Residential Programs

Position Overview

The Program Assistant, Residential Programs is responsible for providing administrative support to Stanford Pre-Collegiate Studies (SPCS) and Stanford Online High School (OHS) during the planning and implementation phase of the in-person residential programs. The Program Assistant, Residential Programs will play a key role in supporting the logistical preparations leading up to the start of the programs and will ensure the successful conclusion of summer programs.

The Program Assistant, Residential Programs would benefit from having a one day onboarding plan in addition to approximately 5 hours of asynchronous work. This plan would cover pre-program meetings, trainings and necessary administrative work to be completed.

Position Responsibilities

• Taking inventory of and assembling swag and program materials for staff and participants in the Summer Humanities Institute, Stanford University Mathematics Camp, Summer @ Stanford High School, and Summer @ Stanford Middle School programs, including but not limited to printing, creating, and organizing documents, flyers, forms, and signage.
• Responding to emails and inquiries, providing customer service to the participants and their families in the residential programs inbox and prospective or incoming staff in the employee inbox; scheduling meetings between participants, their families, and staff or interviews as needed.
• Managing form submission compliance (visas, CampDoc, etc.) and sending reminder emails to participants and families on behalf of professional staff.
• Maintaining well-organized storage space in Academy Hall and supporting the procurement of any supplies pre-program.
• Supporting staff in analyzing SHI and SUMaC pre-program survey to help prepare for the start of programs.
• Fostering and promoting an inclusive environment for all participants, staff, and SPCS/Stanford OHS community members.
• Packing program rented automobiles with materials and supplies at the start of residential programs and driving the materials and supplies from the Stanford Redwood City campus to the Historic Stanford campus.
• Attending virtual participant and instructor orientation sessions and answering virtual chat questions as needed.

To be successful in this position, you will bring:

• College-level coursework; completion of approximately 30 degree-seeking credits (any subjects) or more.
• Creative and positive attitude, including an enthusiasm for working with high school students.
• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive tasks with multiple deadlines and frequent interruptions in a fast paced environment.
• Ability to act responsibly, build teams, solve problems, make and good decisions.
• Excellent organizational, interpersonal, and written and verbal communication skills.
• Experience with, and interest in, administrative responsibilities in an office or educational setting.
• A valid U.S. driver’s license; and eligibility to drive program rented vans (must be at least 21 years old).

Additionally, you will preferably bring:

• Summer camp/program experience or experience working with students ages 12-17, preferably with Stanford Online High School, Stanford Pre-Collegiate Studies, or a similar program.

Notes

• The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
• Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
• Visa sponsorship is not available for this position.  All candidates must be eligible to work in the U.S. International students are encouraged to consult with their International Student Office to ensure they have the appropriate Visa to work with another program and/or University before applying.
• All candidates must be located in the U.S. during all work hours.
• All Stanford Pre-Collegiate Studies (SPCS) staff are expected to follow university guidelines as outlined in the Stanford Administrative Guide. Of significant note are the university’s Controlled Substances and Alcohol policy for all Stanford employees as well as the policy for youth-designated buildings.
• All employees may be subject to Stanford’s travel policy, if relocating from outside of California and are expected to perform work on-site. Please also note that you will be subject to all COVID-19 requirements for Stanford employees.

Compensation

The compensation for the Program Assistant, Residential Programs is $22.19 per hour. Hourly pay is taxable income. This position is temporary and non-exempt, averaging 10 hours per week. Some night and weekend work is expected. The Program Assistant, Residential Programs will be responsible for securing their own housing off campus for the duration of this position. This position can expect to be hired from mid April 2024 through late-June 2024 and will primarily be working onsite.

Apply

Complete the application and submit your resume and cover letter.

The priority deadline for all positions is Thursday, January 25, 2024. We will continue to review applications and extend interview invitations on a rolling basis until all positions are filled.