5754 - Administrative Specialist I (Victim Services)

Join our team at the Pima County Attorney's Office as an Administrative Specialist I in the Victim Services Division. 

In this role, you will provide comprehensive paraprofessional administrative or accounting support to a department or specialized program. You will be responsible for coordinating the administrative operations and services, utilizing automated accounting systems, personal computers, and accounting software. We are seeking a detail-oriented individual who can effectively manage tasks and ensure the smooth functioning of our department. If you have a passion for supporting victim services and possess strong organizational skills, we invite you to apply and make a difference in our community.

Duties/Responsibilities

(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)

Provides general professional administrative services for a department, division, or program (work unit) within Pima County;

Works with County personnel and/or outside agencies to coordinate programs and projects and monitors activities;

Coordinates and participates in the provision of internal services such as accounting, payroll, personnel, management information services and/or purchasing;

Evaluates work unit requirements and recommends new or revised administrative policies and procedures;

Ensures work unit policies, procedures and activities comply with applicable state/federal statutes and regulations and County policy;

Creates and maintains databases using automated information systems to monitor and track information and compiles, edits and summarizes data to produce routine, periodic and special reports;

Prepares standard work unit intergovernmental agreements (IGA), contracts and other obligatory agreements;

Participates in preparing work unit budgets and monitors expenditures;

Researches and analyzes data and prepares reports, recommendations, memoranda, letters and various documents;

May supervise, train and evaluate staff and conduct employee orientation meetings;

May act as a representative of the work unit in meetings with

Minimum Qualifications

(1) A Bachelor's Degree from an accredited college or university with a major in public administration, business administration, management or a closely related field and one year of professional experience in public or business administration.

(Relevant professional level experience may substitute for the aforementioned education.)

OR:

(2) Three years of experience within Pima County as an Administrative Support Specialist or closely related paraprofessional administrative classification.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.