Administrative Assistant I-II
Who are we?
The California State Auditor ensures the effective and efficient use and management of public funds and programs. We provide nonpartisan, accurate, and timely assessments of California government's financial and operational activities. Our work results in truthful, balanced, and unbiased information with recommendations for actions that lead to improving government operations.
Why should you join us?
- You want to work in a professional environment with a team dedicated to making a difference for Californians and future generations.
- You have strong communication skills and are comfortable supporting multiple executives and interacting with high-ranking government officials.
- You are detail oriented, organized, dependable, and able to work in a challenging environment.
- You desire an annual salary range of $68,208 - $85,392.*
What will you do?
Under the direction of the State Auditor and Chief Deputy State Auditor, Audits (Chief Deputy) the Administrative Assistant II (AAII) provides administrative assistance on sensitive department issues and exercises a high level of initiative and independence in performing necessary tasks and other services for the State Auditor and Chief Deputy. For numerous internal and external contacts, the AAII acts as a liaison for the State Auditor and Chief Deputy. Specifically, you will:
- Respond to incoming calls and emails from the Governor's Office, the Legislature, press, state agencies, constitutional officers, the public, national organizations, and office employees.
- Coordinate and schedule a variety of in-house meetings with various teams including audits, the executive office (EO) staff, and human resources. This includes the preparation of related materials for staff to attend meetings, conferences, and oversight hearings.
- Prepare and process letters, memos, and various documents for the State Auditor's and Chief Deputy's review and approval. Review incoming mail for the State Auditor and distribute appropriately.
- Prepare a variety of reports for the State Auditor, Chief Deputy, and EO staff on various topics including project management, meet-and-greets with government officials, legislative briefings, hearings, testimonies, and media inquiries.
- Independently create and maintain databases to track new and ongoing audit and investigative reports, audit meeting timelines, and legislative and agency briefings.
- Review the State Auditor and Chief Deputy's daily calendars and resolve scheduling conflicts; confirm audit timelines, legislative briefings, meetings, and hearings; prepare materials and background information for various meetings.
- Prepare audit file folders for all audits. For Joint Legislative Audit Committee approved audits, compile State Auditor's notes from their hearing binder to each audit file folder. Organize and archive the State Auditor and Chief Deputy's audit files.
- Coordinate travel arrangements for the State Auditor, Chief Deputy, and the Chief of Public Affairs to attend conferences, seminars, and events. Gather detailed information needed for their travel.
Who are you?
- You have experience working in an environment supporting multiple executives requiring a high degree of professionalism, tact, organization, time management, and judgment working with sensitive and confidential information.
- You have experience working under pressure with competing and changing priorities and tight deadlines.
- You are able to think clearly, analyze problems, and take effective action.
- You have excellent interpersonal skills and experience interacting with high-ranking government officials and all levels of staff.
- You are able to effectively communicate both orally and in writing.
- You possess proficiency in Microsoft Office Programs.
- You must be willing to work in the office a majority of the work week.
How do you join?
The California State Auditor is part of the merit-based California civil service selection system. To complete this process, you must do the following:
- Take the State exam for the Administrative Assistant II position. If you are a current state employee with transfer eligibility, you can skip this step. If you are not a state employee, or your state classification is not eligible to transfer, you must take the exam to be considered for the position.
- Submit a completed State of California job application (STD. 678).
- Provide answers to the following two questions. Create a document using a word processing application such as Microsoft Word, and limit your responses to one page. Your responses will help us determine who to interview for the position. We will not consider applications that do not include responses to the questions.
- Why did you apply for this position and what experience and attributes make you the ideal candidate?
- Tell us about a time when you went above and beyond to get a job done and what strategies you used to accomplish this outcome.
You can submit your complete application package via your CalCareer account or by mail:
California State Auditor
Human Resources Office
621 Capitol Mall, Suite 1200
Sacramento, California 95814
Current state employees with eligibility are encouraged to apply. Additional hires may be made from this bulletin. Failure to submit the required documentation may result in disqualification from the hiring process.
* Willing to consider an Administrative Assistant I classification for recruitment purposes; duties will be adjusted accordingly. The annual salary for an Administrative Assistant I is $56,712 - $70,992. The examination for the Administrative Assistant I position can be found on CalHR's website.
The Fine Print:
Any applicant receiving a conditional job offer will be subject to a background check, fingerprinting and an inquiry to the California Department of Justice to disclose criminal records prior to appointment. State Auditor's Office employees are excluded from collective bargaining. The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free state work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the state, the rules governing civil service and the special trust placed in public servants.