Administrative Assistant I-II

Who are we?

Why should you join us?

• You want to work in a professional environment with a team dedicated to making a difference for Californians and future generations.
• You have strong communication skills and are comfortable supporting multiple executives and interacting with high-ranking government officials.
• You are detail oriented, organized, dependable, and able to work in a challenging environment.
• You desire an annual salary range of $68,208 - $85,392.*

What will you do?

• Respond to incoming calls and emails from the Governor's Office, the Legislature, press, state agencies, constitutional officers, the public, national organizations, and office employees.
• Coordinate and schedule a variety of in-house meetings with various teams including audits, the executive office (EO) staff, and human resources. This includes the preparation of related materials for staff to attend meetings, conferences, and oversight hearings.
• Prepare and process letters, memos, and various documents for the State Auditor's and Chief Deputy's review and approval. Review incoming mail for the State Auditor and distribute appropriately.
• Prepare a variety of reports for the State Auditor, Chief Deputy, and EO staff on various topics including project management, meet-and-greets with government officials, legislative briefings, hearings, testimonies, and media inquiries.
• Independently create and maintain databases to track new and ongoing audit and investigative reports, audit meeting timelines, and legislative and agency briefings.
• Review the State Auditor and Chief Deputy's daily calendars and resolve scheduling conflicts; confirm audit timelines, legislative briefings, meetings, and hearings; prepare materials and background information for various meetings.
• Prepare audit file folders for all audits. For Joint Legislative Audit Committee approved audits, compile State Auditor's notes from their hearing binder to each audit file folder. Organize and archive the State Auditor and Chief Deputy's audit files.
• Coordinate travel arrangements for the State Auditor, Chief Deputy, and the Chief of Public Affairs to attend conferences, seminars, and events. Gather detailed information needed for their travel.

Who are you?

• You have experience working in an environment supporting multiple executives requiring a high degree of professionalism, tact, organization, time management, and judgment working with sensitive and confidential information.
• You have experience working under pressure with competing and changing priorities and tight deadlines.
• You are able to think clearly, analyze problems, and take effective action.
• You have excellent interpersonal skills and experience interacting with high-ranking government officials and all levels of staff.
• You are able to effectively communicate both orally and in writing.
• You possess proficiency in Microsoft Office Programs.
• You must be willing to work in the office a majority of the work week.

How do you join?

• Take the State exam for the Administrative Assistant II position. If you are a current state employee with transfer eligibility, you can skip this step. If you are not a state employee, or your state classification is not eligible to transfer, you must take the exam to be considered for the position.
• Submit a completed State of California job application (STD. 678).
• Provide answers to the following two questions. Create a document using a word processing application such as Microsoft Word, and limit your responses to one page. Your responses will help us determine who to interview for the position. We will not consider applications that do not include responses to the questions.

1. Why did you apply for this position and what experience and attributes make you the ideal candidate?
2. Tell us about a time when you went above and beyond to get a job done and what strategies you used to accomplish this outcome.

The Fine Print: