Event Coordinator
Thank you for your interest in this position with Rapport Leadership! Please review the following duties, to ensure the role is a great fit for your abilities and professional goals.
If you are interested in applying, please attach your resume and answer the following questions, in an email to Harley Dubsky, Event Manager, at harley@rapportleadership.com
PRE-EVENT DUTIES
- Review all events with Event Manager, including class contracts, venue research, and catering options
- Coordinate services for events, such as drop off and pick up locations of transportation for participants, special needs requirements, catering, facilities, and event staffing
- Manage inventory, pack, and coordinate all logistics needed for each class/event.
- Notify the Event Manager of any supplies which are running low and need to be ordered.
- Send and monitor event information given to clients attending class
- Respond to client FAQ’s, to support Concierge Manager
EVENT DUTIES
- Conduct on-site registration as attendees arrive for class
- Contact late/missing attendees, as applicable
- Set up/coordinate meals with facility staff, as applicable
- Attend the event graduation, interacting with guests, current class members, and past graduates, as applicable
- Gather photos/videos to support Marketing
POST-EVENT DUTIES
- Unpack and organize logistics, updating inventory
- Notify the Event Manager of any missing, damaged items that must be replaced.
- Send graduate certificates and Master Graduate plaques, as applicable
REQUIREMENTS:
- 1-2 years related experience
- Must have strong Microsoft Office Skills, Word, Excel, etc.
- Experience with CRM (HubSpot) and Event Management Software (Swoogo) preferred
- Must be very detail oriented, punctual, and organized
- Must have the ability to multi-task and work well under pressure
- Must have an upbeat personality and be a team player
- Must exhibit strong verbal and written communication skills
- Must complete Rapport’s Master Graduate of Leadership within 1 year of employment
PHYSICAL, MENTAL AND ENVIRONMENTAL DEMANDS:
- Must be able to walk and stand for long periods of time.
- Must be able to occasionally lift and or move up to 50 pounds.
- Must have a valid driver’s license and personal vehicle. (Truck/SUV preferred.)
- Must be able to work some weekends and evenings, as applicable
We offer a competitive benefit package including medical, dental, vision, PTO, and employee development training. Flexible hours and some remote availability, based on event schedule. Mobility within the organization encouraged.
Salary Range: $34,000-36,000/year
We are an Equal Opportunity Employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientations, age, marital status, veterans or disability status.
Benefits:
- Dental insurance
- Employee discount
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
Schedule:
- Monday to Friday
- Weekend availability
Experience:
- Events management: 1 year (Required)
- CRM software: 1 year (Preferred)
- Microsoft Office: 1 year (Required)
QUESTIONS:
- Do you prefer working on a larger, more complex project or smaller task-like projects?
- Please list your 3 best qualities and explain how they contribute to your work/personal life.
- What do you love about events?
- What accomplishment in your life, thus far, are you most proud of?
- Describe your dream work culture.