Meetings Coordinator

The AMS is seeking a Meetings Coordinator who will be a key member of the Meetings planning team. The position supports activities related to event planning for member committees, conferences, and short courses. The ideal candidate must demonstrate the ability to multitask and be responsive to customer needs. The Meetings Coordinator will report directly to the Senior Meetings and Exhibits Manager.

·      Manage assigned projects for meeting/event planning for a variety of specialty meetings and the Annual meeting. Currently, these meetings may take place in person or virtually.

·      Track budgets to ensure revenue and expenses are kept within established boundaries and reconcile event bills.

·      Ensure all logistical details including room set-up, audio visual, transportation, housing, and food and beverage for in-person meetings are planned effectively.

·      Ensure all logistical details including virtual meeting platform, live session production, virtual posters, and attendee interaction for virtual meetings are planned effectively.

·      Participate in contract negotiations and evaluations with a variety of vendors for meetings.

·      Maintain the webpages for various conferences.

·      Monitor timelines for multiple events.

·      Communicate and develop relationships with society members, authors, program chairs, hotels, and vendors.

·      Other duties as necessary to contribute to the overall success of the Society.

·      Direct work in special event or conference planning.

·      Direct work with a series of national, regional, or local meetings. Experience with in-person meetings is a must and experience with virtual meetings is preferred.

·      Experience with contract negotiations with national hotels and vendors.

·      Proficiency in Microsoft Word and Excel, basic web content editing, and Adobe InDesign.

·      Demonstrated excellence with verbal and written communication skills.

·      Availability to travel to several short site visits and at least four week-long meetings per year when AMS resumes holding in-person meetings.

·      Demonstrated excellent organizational skills with the ability to multitask yet prioritize and perform responsibilities under pressure of deadlines.

·      Ability to work effectively independently and as part of a team.

We want to remind applicants that while the position description details both minimum requirements and desired skills and experience, you do not need to have all the desired skills and experience to be considered for this role. If you have the willingness to learn and enthusiasm for the work, as well as experience in a related field, you are encouraged to apply. AMS typically intakes applications through its ADP portal; please click here to apply directly.

This is a full-time position and salary will be commensurate with experience. We offer a comprehensive benefits package including generous health, dental, and vision coverage, paid vacation, sick time, and holidays, and a superior retirement plan. We have reopened our Boston office and this position will be on-site in our Boston office with an opportunity for a hybrid schedule of remote work and days in the office each week.